Login
Add Snippet

​PARENT PARTICIPATION IS REQUIRED!

At least one parent (or family member) MUST volunteer at EACH meet their athlete(s) attends. If this does not occur, we reserve the right to keep your athlete from participating, or charging you a penelty fee. This runs smoothly when we ALL do our part! 

Text Area
Simple formatted text
Delete Edit_snippet

STUDENT SERVICE HOURS

Students can earn service hours! Contact our Volunteer Coordinator(s) found on the Committee Contacts page if you have any questions, or to discuss service hours for students.

Text Area
Simple formatted text
Delete Edit_snippet

VOLUNTEER POLICY

Text Area
Simple formatted text
Delete Edit_snippet

PLEASE READ CAREFULLY to ensure you are clear on the expectations and consequences if you do not uphold your volunteer duties!

1) If your family has a child participating in a meet, at least one parent or family member is expected to volunteer for that meet.

2) You must check-in on time with the Splashers Volunteer Coordinator (Volunteer Table) prior to the start of each meet, to receive credit.

3) If you do not sign up or show up for your designated shift, your child may be ineligible to compete in the next meet.

4) It is your responsibility to find a replacement/back-up to fulfill your volunteer commitment, if unable to attend.

5) When signing up to volunteer, if your designated role has reached full capacity for a given meet, select the Floater Role. You may be asked to participate during the meet where we have gaps or need additional help.

Your volunteer points will be monitored by our Volunteer Coordinator. This will run smoothly if we ALL do our part!

Text Area
Simple formatted text
Delete Edit_snippet

SPLASHERS BOARD ROLES

Text Area
Simple formatted text
Delete Edit_snippet
Image
Upload and embed an image
Delete Edit_snippet

PRESIDENT(S), COACH, LHCA & AHSL LIAISON(S)

  • 2 year commitment
  • Attend AHSL (Austin Hills Swim League) and LHCA (Lake Hills Community Association) meetings to represent the best interests of the team
  • Oversee all aspects of Splashers, while depending on and delegating duties to the Splashers Committee members
  • Coordinate with coaching team to ensure a successful season

TREASURER

  • 2 year commitment
  • Work with Community Association Management (CAM) Accounting Team (who does majority of accounting)
  • Monitor online and personal payments for registration using Swimtopia and WePay
  • Prepare Petty Cash and Deposits before and after each meet
  • Set up Square for concession and merchandise sales and monitor/record deposits
  • Prepare Budgets each year
  • Review monthly financials from CAM
Text Area
Simple formatted text
Delete Edit_snippet

SPLASHERS COMMITTEE ROLES

Text Area
Simple formatted text
Delete Edit_snippet
Image
Upload and embed an image
Delete Edit_snippet

SPONSORSHIP COORDINATOR

  • Prior to, and during the beginning of the season, contacts previous years sponsors to renew, and secures new sponsorship. 
  • Directs sponsors to online Sponsorship web store by providing direct link 
  • Follows up with Treasurer to ensure payment is received before obtaining (if new) company logo or family name display, and notifying Website Manager to activate sponsor on website. 
  • Creates/Manages a spreadsheet to collect the following information and provide to Treasurer and Website Manager for checks and balances on payment and website display:

A. Sponsor contact information

B. Sponsorship Level

C. Payment - Paid online, or mailing check

D. If Corporate, company logo (in jpg, gif, or png format, between 120-300 pixels wide) - email to Website Manager

E. If Family, preference on display name if not "The XXX Family" - email to Website Manager 

  • Although additional volunteering during a meet is appreciated if needed, this role fulfills the volunteer commitment for the season

________________________________________________________________

COMPUTER ADMINISTROR(S)

  • Arrive at least 30 minutes before meet begins and stay 15-20 minutes after meet ends
  • Assist Head Committee Member in managing Splashers meet manager system during meets
  • Coordinate meet data with the starter
  • Collect event/heat sheets from runner and enter DQs and times
  • Print out ribbon labels
  • Training required

Volunteers needed for home meets: 3
Volunteers needed for away meets: 1

________________________________________________________________

AGE-GROUP PARENT COORDINATOR

  • Prior to season, communicate job responsibilities to age-group parents (in-person, phone, email)
  • Prior to meet, provide age group parents with swimmer contact info, so they may communicate with parents as necessary
  • Arrive 15 minutes before LHS warm-up time begins
  • Sub or identify replacement for age group parent no-shows
  • Assist age groups in getting to ready bench on time
  • You should be able to watch your own child compete
  • Although additional volunteering during a meet is appreciated if needed, this role fulfills the volunteer commitment for the season

Volunteers needed for home and away meets: 1

________________________________________________________________

SNACK SHACK COORDINATOR

  • For Home meets, help set up Friday night (preferably) and Saturday morning
  • Responsibilities can include pre-purchasing items, pick up and delivery of some items before the meet, set-up, concessions sales, and possible solicitation of donations.
  • Able to stay indoors during the meet

Volunteers needed for home and away meets: 1-2

______________________________________________________________

WEBSITE MANAGER

  • Prior to season, works with President(s) to obtain updates on all relevant dates, schedules etc, to create and maintain accurate data for the upcoming season on the website
  • Follows an existing checklist created to keep track of all required online updates
  • Manages all data displayed on the website, user interface (look and feel) of the website, and designates admin rights as appropriate for committee members approved to access and modify online data
  • Provide instructions to committee members on how to utilize the website based on areas applicable to their role.
  • Although additional volunteering during a meet is appreciated if needed, this role fulfills the volunteer commitment for the season
Text Area
Simple formatted text
Delete Edit_snippet

SPLASHERS PARENT VOLUNTEER ROLES

Text Area
Simple formatted text
Delete Edit_snippet
Image
Upload and embed an image
Delete Edit_snippet

AGE-GROUP PARENT

  • Arrive 15 minutes before LHS warm-up time begins
  • Assure that all swimmers in your age group have pre-registered for events prior to meet
  • Check in swimmers and let children know which event(s) they are swimming (write event/heat/lane on their arms)
  • Sit with age group throughout entire meet
  • Line up age group for event and walk them to ready bench
  • Help with relay team line-up as needed and inform relay coordinator of 'no shows'
  • You should be able to watch your own child compete; however this may not be possible if you have multiple children swimming

Volunteers needed for home and away meets: 2 per age group

________________________________________________________________

TIMERS

  • Arrive in seat 15 minutes before meet begins (1st shift)
  • Time swimmers throughout entire meet (2 shift options available)
  • Short breaks are possible
  • A good job for watching your child compete

Volunteers needed for home meets:24
Volunteers needed for away meets: 16

________________________________________________________________

READY BENCH

  • Arrive at least 15 minutes before meet begins (depending on shift)
  • Call teams/children to line up in order of event/heat sheets
  • Place swimmers on ready bench and get them pumped up for their race!
  • This is not a stay in one place, slow paced job and you will be on the move the entire meet
  • Usually able to watch your child compete

Volunteers needed for home meets: 3
Volunteers needed for away meets: 1

________________________________________________________________

RIBBONS/HEAT RIBBONS

  • Arrive 15 minutes before start of meet (1st shift), and stay 15 minutes after meet ends (2nd shift)
  • Pass out heat ribbons after each event
  • Put stickers on the meet ribbons and file them during and after the meet (only one volunteer needed for this part)
  • Will be able to watch your child compete

Volunteers needed for home and away meets: 2

________________________________________________________________

RUNNER

  • Arrive 15 minutes before start of meet and stay until end of meet
  • Collect time heat sheets from timers and take to computer table
  • Will be able to watch your child compete

Volunteers needed for home meet: 1

________________________________________________________________

STROKE JUDGE

  • The 'referee' of swimming events/heats
  • Volunteer must complete certificaiton training (first 2 years, then every other year)
  • Great job for watching your child compete and learning everything there is to know about swimming legal - great for helping your kids

Volunteers needed for home and away meets: 6

________________________________________________________________

STARTER

  • The 'head referee' for the swim meets
  • Announces and starts each race
  • Volunteer must complete certificaiton training
  • Great job for watching your child compete and learning everything there is to know about swimming legal - great for helping your kid

Volunteers needed for home meets: 1

________________________________________________________________

SNACK SHACK HELPERS

  • Head Snack Shack volunteers arrive 30 minutes prior to warm-ups
  • 1st Shift - Arrive 15 minutes prior to meet
  • Responsibilities can include pre-purchasing items, pick up and delivery of some items before the meet, set-up, concessions sales, and possibe solicitation of donations.
  • Able to stay indoors during the meet
  • Available shift options can allow you to watch your child compete

Volunteers needed for home meets: 4-6

________________________________________________________________

HOSPITALITY

  • Arrive 15 minutes prior to warm-ups and stay thru the end of the meet
  • Welcome the visiting parents and make them more familiar with our facility
  • Distribute water during the meet to all volunteers
  • Ensure water coolers are refilled as necessary, and bathrooms are clean and orderly
  • Great job for watching your child compete

Volunteers needed for home meets: 1-2

________________________________________________________________

PHOTOGRAPHER

  • Arrive 15 minutes prior to warm-ups and stay thru the end of the meet
  • Take photos throughout the season at meets and events
  • Uploads photos for parents to view
  • Great job for watching your child compete

Volunteers needed for home and away meets: 1-2

________________________________________________________________

PARKING ATTENDANT

  • Arrive 30 minutes prior to warm-ups
  • Help direct parking and traffic
  • Place arrow signs in the neighborhood the night before
  • Great job for watching your child compete

Volunteers needed for home meets: 4

________________________________________________________________

SET-UP - FRIDAY NIGHT OR SATURDAY MORNING

  • Friday night set-up volunteers will set up the timer tent and snack shack equipment from approx. 5:30PM-6:30PM
  • Saturday morning set-up will arrive 30 minutes prior to warm-ups to set-up age-group tents, volunteer tables and chairs
  • Perfect job for DAD
  • Great job for watching your child compete

Volunteers needed for home meets: 4

________________________________________________________________

BREAK DOWN

  • Break down age-group tents, volunteer tables and volunteer tents
  • Perfect job for DAD
  • Great job for watching your child compete

Volunteers needed for home meets: 4

________________________________________________________________

FLOATER

  • Available to do any job at meet as needed - This role should only be selected when signing up for a meet IF the seasonal role the parent is assigned to based on preferences/need, is full.
  • Assignment determined by Volunteer Coordinator
  • Jobs requiring training (ex. Stroke Judge) will only be assigned if training has been completed

Volunteers needed for home and away meets: Determined as needed

________________________________________________________________

After you've found the perfect volunteer job here, please click on the "Schedule-Heats-Meet Results" page, then head to the Job Signup section for any open meet.

THANK YOU!

Text Area
Simple formatted text
Delete Edit_snippet
Add Snippet